The Latest Supplier Database Solutions

By Iva Cannon


Successful supplier management requires clean, enriched and accurate data. There is need for a single and accessible source of reliable information. Supplier database is necessary in providing a realistic view of the performance of individual suppliers and the impact it has on finances within the organization. This is important for governance as well as risk and compliance management.

The traditional method of data storage and use was on-premise system. It came with the challenge of manual operations and lack of regular updates. Fragmented data is also difficult to manage. This has an impact on efficiency and strains the relationship between two departments. It leads to slowed down operations which will affect the bottom-line.

Cloud management is a revolutionary way of managing data offering simple and convenient configuration to integrate all suppliers into a single system. This system is easy to configure and accommodate the unique systems and structure of individual organizations. It provides a real time solution that helps to improve efficiency within the supply environment.

The reduction in time and resources required to manage supply chains leads to enormous savings. Transiting from manual to automatic system comes with the advantage of shared information and updates across different platforms. You will access high quality software and updates without having to invest heavily in your IT department.

The use of cloud supply management means that localized data must be entered into the cloud system. Its availability on the cloud platform enables all stakeholders to access consistent, up-to-date and high quality supply information for planning and e-procurement purposes. The centralized data storage system can detect information duplication and send an alert to the management so that corrective measures can be taken.

Centralized management of information allows grouping and synchronization of data from different departments. With no duplication or double entry, the database is clean and enriched. It also provides a comprehensive view of the supply system. These records are correct, organized and consistent. Linking departments promotes consistency since all players within the procurement process are making decisions based on uniform data.

Centralized control enhances management by eliminating duplication. The integrated system allows easy reporting and tracking of transactions which creates an intelligent management system. This is a perfect tool for real time as well as batch-record management and distribution. The integrated system is easy to manage and update. It also comes with reduction in risk as well as operation cost.

Part of streamlining data management and registration is providing suppliers with cloud based web portals. This portal allows easy maintenance and management of supplier information. The system also provides a unique business identifier which eliminates duplication. The system is cost effective, easy and simplifies the process of compliance with governance requirements.

The elements provided through centralized management ensure that the data is updated and consistent across departments. Efficiency in management has a direct impact on the bottom line leading to more profits and improved relationships with suppliers. This leads to better customer satisfaction since the goods are always and cheaply available. The overall impact is momentous.




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